New legal regulations in Poland

New regulations on the documentation of gambling will enter into force on 18 January 2019. On 28 December 2018, the Minister of Finance amends the ordinance on the documentation of entities operating in the field of gambling.

Pos. 26 Overview:

Entries for documentation kept in paper form shall be made in a permanent and legible manner. Amendments and corrections in this type of documentation shall be made in such a way that the crossed out original text remains legible. However, each change or amendment is confirmed by the signature of the person making the change or amendment, giving the date of their introduction, and if necessary, it is described under the heading “comments.”

On the other hand, entries in the documentation kept in electronic form are made using a computer programme, in accordance with the written instruction manual of this programme, in such a way as to:

* provide an insight into the content of alerts and ensured protection of recorded data against destruction or loss, in accordance with the principles of confidentiality, integrity and accessibility;

* provide protection against unauthorised access, in particular through the use of authentication and authorisation mechanisms;

* enable printing of entries and reports from entries made, along with the changes made, in chronological order;

* ensure identification of the person making the change in the documentation along with the date of making this change.

The documentation should be registered by the competent head of the customs and tax office. In the case of paper-based documentation, the documentation must also be officially sealed by the appropriate head of the customs and tax office, and individual documentation cards—numbered consecutively.